Review: Adobe Acrobat XI Pro advances the paperless office concept, but also highlights obstacles - cooperinctureniou
In addition to being a fatal enemy of trees, paper is the enemy of businesses' productivity, according to Adobe. Adobe's rising Acrobat 11 Favoring portable document format software aims to do both parties a favor by making it easier to bring up without using paper. Of course, the trees are probably all for this, but Adobe's implementation of a paperless workflow may not make IT gradual enough for businesses to exchange their slipway.
Acrobat Eleven In favor of's default interface looks much the same as it did in the previous version, though now you can create and save custom tool sets, export them, and distribute them across an endeavour. You can download custom tool sets that others have created, too.
Piece the Pro variant, which contains all program features, is open for some Mackintosh and Windows, the Orthodox version which lacks certain high-end features, is available for Windows only.
Please eSign hither
The ability to sign documents digitally isn't new, but now you can request, receive, and manage digital signatures using Adobe's recently noninheritable EchoSign website. Create your document in Acrobat 11 Pro, so cluck the Sign button and then Call up Signature. Acrobat Eleven Pro uploads the document to EchoSign.com and so directs you to complete the transaction there.
You can send up to five documents a month with a free EchoSign account, or you commode choose for account types that allow greater numbers of users and additional features—for example, organized branding happening entirely of your emails—at costs ranging from $15 per calendar month to $400 per calendar month.
If you'atomic number 75 already logged in to EchoSign, you bu enter your recipient role's email address, select a few options (email it back to you operating theatre telefax IT spinal column to you), and click Send. Now the tracking, and the clock, begins: The website sends the document to your recipient and an email to you reportage that it has been sent, so IT sends you an e-mail when the recipient either signs or refuses the document. Recipients do not call for to give birth EchoSign accounts; they just have to click the linkup in the email sent by the system. You can see when documents were transmitted and the common time it took to receive them back.
The email that the system sends contains a unspecific data link and a link for mobile twist users. Unfortunately, the link for mobile devices took me to a webpage with an image of my document that had been compressed then some that I couldn't read any personify text edition, either on my Android-supercharged smartphone or on my Google Link 7 Android tablet. The page also contained links that allowed me to download the original PDF, and the PDF was quite readable in the moving interlingual rendition of Acrobat Reader, but I could not sign my documents there; I had to reappearance to the webpage to sign the written document. You can digitally sign and forward documents in Adobe's EchoSign mobile app, but it is available only for iOS, non Android.
Furthermore, you don't need Acrobat XI Pro to habituate EchoSign. You can upload documents created with Microsoft Word, older versions of Acrobat, or other applications to EchoSign's website. The integration of the Acrobat XI In favou and EchoSign adds only stripped convenience; you can't send something out for signature directly from Acrobat XI Pro.
Form a line Hera
For enhancing Acrobat's forms creation, Adobe took a opposite approach. Acrobat XI In favour of comes bundled with FormsCentral, a separate background application that interacts with Adobe's FormsCentral.com website. FormsCentral.com isn't new, but its integration with Acrobat XI Pro—operating theatre sooner, its integration with the FormsCentral practical application—is. Acrobat has stretch had stellar forms Creation capabilities, but they were only for forms within PDFs; instantly with FormsCentral, you ass make up sophisticated, traceable Web-based forms.
You can create forms the senior-fashioned way—staying in Acrobat XI Pro—but Adobe steers you toward FormsCentral. You throne select from 50 pre-formatted mannequin templates, or you can habitus one from existing self-satisfied Oregon from scratch. You can customize any of these templates, naturally, and save it as your own for time to come apply, and when you'ray done, you can publish it either arsenic a PDF operating room as a Web-based cast.
Previous versions of Acrobat allowed you to make up forms that would interact with Acrobat.com to gather and tabulate human body responses, but the forms could solitary be PDFs. With a Web form, you can link to your frame on FormsCentral.com, or you can embed IT along your own webpage or on a Facebook page. You can connect a PayPal account so that you accept payments, too.
But the most intriguing share of FormsCentral is the data you get rear. You can sort and filter submission results, add basic Stand out-wish functions (like Sum, Average, Count, Min and Easy lay), and undergo a quick summary describe complete with bar charts. You can export submissions data in Excel or .csv format so that you can importee it into a CRM broadcast or another application. You can make fields required, as I would expect, and require that input fields are text, numbers, currency, percents, dates, or e-mail addresses, but unless you use drop-belt down menus, you cannot force formatting (so much As dashes instead of parentheses in phone numbers), which substance you may pauperization to perform some data cleanup before you import it into a database.
In that location are other ways to produce and pull off Web-based forms, simply most if not altogether come at a Leontyne Price. Some website happy direction system modules offer it, and some Web services—for example, Jotform—offer it, too. FormsCentral costs $15 a calendar month for Staple service, which includes five forms per calendar month and a maximum of 500 responses, or $144 a year for Plus armed service, which allows an unlimited number of forms and a uttermost of 5000 responses per form.
But as with EchoSign, you don't need Acrobat 11 Pro to economic consumption FormsCentral. For that thing, you don't need the FormsCentral diligence either, because the FormsCentral website looks and functions exactly like the app.
Editing PDFs
I admit that I often use Acrobat's rudimentary redaction capabilities to modify a PDF kind of than digging up the original document I old to create it. But Acrobat XI Pro allows much greater editing capability, so that you may non call for to date back to those original documents, even for significant edits.
In increase to editing text in a logical argument, as you could before, now, you can add, move, and resize text edition blocks and images, and you sack change fonts attributes. Acrobat XI Pro does not have all of InDesign's precise text adjustments, but it does have vertical and horizontal cable spacing and elemental fibre spacing. You can recover and supercede text (but the application will not Army of the Pure you replace all instances in ace swoop; you must click Replace every bit a great deal as essential).
On documents I created from Word, paragraphs stayed together, but on a text file that had been created with Adobe brick InDesign, many of the lines of the document were seen as separate elements in Acrobat XI Affirmative, then to rearrange the page, I had to motion and resize each personal credit line. Furthermore, if you move an image or text block to a daub where another element resides, the element South Korean won't move; they testament overlap. Acrobat Cardinal Pro does have an Arrange command to bring elements forward or send them backward, but information technology has no wrapping capabilities, so you moldiness then resize or move the text so that IT doesn't obscure the image. Acrobat XI Pro provides no tracking capabilities for the new editing features.
A new Action Wizard helps you create standardized groups of settings. You potty use these settings for many different settings in Acrobat, including security; save the action to the Acrobat XI Pro's right-side toolbar, and then every time you click the button, the application stairs you through the required settings. You can export the actions and distribute them governance-wide.
Acrobat XI Pro's merging capabilities have been increased, also. Now, not only if stern you see a preview of most documents, you can buoy rearrange them around in a scalable icon persuasion, go steady what every Page of each document looks like, and you crapper set which pages of a document are enclosed in the closing exported file. You can also at present transform PDFs into editable Microsoft PowerPoint presentations.
Bottom line
Taken jointly, Adobe Acrobat XI Pro, EchoSign, and FormsCentral have awe-inspiring capabilities, but the golf links for EchoSign and FormsCentral are just that—links; that is the extent of their integration into Acrobat XI In favou. They are separate components with minimal consolidation, and I suspect that having to mickle with three unlike components leave make the paperless office concept look good only along…paper.
Source: https://www.pcworld.com/article/461658/review-adobe-acrobat-xi-pro-advances-the-paperless-office-concept-but-also-highlights-obstacles-2.html
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